What is a Safe System Of Work?

Definition: A Safe System Of Work (SSOW) is a formal procedure based on a systematic examination of work in order to identify the hazards.

A SSOW may be a detailed and specific set of procedures and instructions used carry out a task safely. Safe systems of work are developed by way of considering various factors the people, working areas, substances to be used and equipment involved in undertaking a task. Again, the SSOW is informed by identification of hazards and assessing the foreseeable risks. They will operate when risk cannot be avoided. SSOW may be considered a more a formal framework for workers to follow. 

Following the successful identification of hazards via risk assessment processes. It is essential to apply the general principles of prevention to those tasks where risks cannot be avoided. Risk assessment recommendations will select measures to control residual risk to a reasonable and acceptable level.

When is a SSOW needed?

A formal safe system of work (SSOW) is required when the significant risk remain and it is not possible to entirely protect people using engineering measures such as segregation, guarding. Examples of these tasks are;

  • Working at height e.g. window cleaning

  • Lone Working

  • Working with hazardous substances

  • Assembly/Maintenance of plant and machinery

  • Maintenance of electrical systems & equipment
    e.g. IT equipment

  • Working in explosive/flammable atmospheres

  • Construction activities

What should a SSOW look like?

Safe systems of work are typically laid out in a written document, for example, written operating procedures. 

“Method Statement” ~ “Standard Operating Procedure” ~ Permit To Work”

These are examples and frequently used terms for safe systems used to control work activities.

Informal safe system could be a list of Dos and Don’ts’, an information sheet on acceptable and good practice or even verbal instructions.

For more complex or high-risk situations, they can be subject to higher level of supervision, formal checks and recording systems; prescribed verbal instructions and confirmation responses to actions done. 

Other factors may include current and forecast weather conditions or instructions to stop if a work situation becomes dangerous and what to do in emergency situations. 

Remember: The SSOW is there to help those doing the job, to do it safely, so make sure it is straightforward, easy to understand and relevant.

How can Safety For help?

Safety For can advise and recommend suitable method statements. Alternatively, we can review existing Method Statements as a fresh-pair-of-eyes and independent perspective to check foreseeable events or scenarios have been considered.

For Permit systems, Safety For can advise and make recommendations where formal documented and timed handover of workplace is an essential part of a wider safe system of work.

For more details, call our office on 01948 871 373 and speak with one of our professional and friendly team.

Safety For are about Safety For ALL. Whatever your business size, industry and needs, we are here for you.